Vendor Information

You are encouraged to register early for maximum exposure. Early registration will also increase your chances of getting your preferred booth location. A maximum of 24 booths will be available for this event.  All booths are assigned on a first-come, first-served basis. 

The hotel will not accept packages shipped earlier than 3 days before the event. When sending packages, please include the following information: date of function (Nov. 7-8), Group (NYSAR3) and total number of boxes. 


Download Exhibitor Registration Packet (PDF)


Uploaded Image: /vs-uploads/conference_2014/vendor_booth.jpegExhibitor Booths

NYSAR3 Member | $400

Non-Member | $600

  • 8’ x 8’ area with a 2’ x 6’ skirted table, 2 chairs, and up to 500 watts of 110 electrical services.
  • Registration for two company representatives (admittance to all conference sessions and meals)
  • Signage and recognition on all conference printed materials, conference slideshow, and online at

Hotel Room Rates

Rooms are available at the historic Otesaga Resort Hotel in the conference block at the discounted rates of $150 per night per room, plus applicable taxes (unless tax exempt). This reduced rate is only available until the room block is full or October 18, whichever occurs first.

2 Ways to Reserve

Please mention NYSAR3 when making reservations to receive our reduced rate.

  • Call the Otesaga Resort Hotel at 800-348-6222 or (607) 547-9931
  • Online at:

Trade Show Schedule At-a-Glance

Wednesday, November 7

Thursday, November 8

8 am – 10:00 am

Exhibitor Setup

7:00 – 8:00 am

Continental Breakfast in Exhibit Hall

10:00 am

Exhibitor show opens

10-10:30 am

Coffee Break in Exhibit Hall

12:30 – 1:15 pm

Lunch in Exhibit Hall

12:45 -2:15 pm

Awards Luncheon & NYSAR3 Annual Meeting

3:15 – 3:45 pm

Coffee Break in Exhibit Hall

6:30-7:30 pm

Reception in Exhibit Hall

2:00 – 3:00 pm

Exhibitor break down